Supply Chain Transformation with Automation

About Customers

• Hospitality procurement pioneers with 20+ years of optimizing procure-to-pay for hospitality.
• Cloud-based platform for end-to-end procurement.
• Seamless integration: Hotels, Corporate Centers, Suppliers.
• Specializes in purchasing, inventory, and invoice management.
• Tailored digital solutions for hospitality and gastronomy.
• Transforming complex supply chains into efficient, connected ecosystems, enabling hospitality businesses to focus on delivering exceptional guest experiences..

Project 1: Invoice Detection System For Hospitality Procurement

Background

A prominent hospitality procurement firm processes a substantial volume of invoices, receiving over 100 daily in diverse formats, such as PDF attachments and URL links. This manual-intensive task increases the risk of missed invoices and operational inefficiencies.

Challenges

• High volume of daily invoices (100+) in multiple formats.
• Long download times for PDF invoices and slow-loading web pages.
• Inconsistent email formats and invoice webpage layouts.
• URLs disguised as invoices.
• Edge cases, such as invoices hidden within attachments or unique supplier processes.

Objectives

• Streamline invoice processing.
• Reduce manual work.
• Minimize the risk of missing invoices.

Solutions

Implement an automated Invoice Detection System with the following features:

• Automatic forwarding of invoice emails to a centralized NOIS email address.
• Intelligent detection and processing of emails, including those without PDF attachments.
• Automated handling of various invoice formats and layouts.

Implementation

The system processes incoming emails, identifies those without PDF attachments, extracts relevant information, and generates standardized invoice formats. It then returns the processed invoices to the customer, ensuring a uniform and efficient workflow.

Benefits

• Over 95% accuracy in automated invoice email processing.
• Significant reduction in manual tasks.
• Elimination of human errors in invoice handling.
• Improved efficiency in managing diverse invoice formats.
• Reduced risk of missing important invoices.

Results

• The Invoice Detection System successfully addressed the challenges of high-volume, varied-format invoice processing in the hospitality procurement sector.
• The system dramatically improved accuracy, efficiency, and reliability in invoice management by automating key processes and standardizing outputs.

Project 2: Transform Data System For Multi-Supplier Integration

Background

A hospitality industry customer faced challenges in managing data exchanges with a diverse range of suppliers, each using different platform management systems. This diversity necessitated the development of a streamlined, standardized solution for automating data exchange processes with new suppliers.

Challenges

• Data Mapping: Each supplier required tailored code, increasing complexity.
• Inflexibility: Onboarding new suppliers was slow and lacked adaptability.
• High Maintenance: Custom solutions led to increased costs and effort.
• Scalability: Manual coding became unsustainable as the supplier network grew.

Objectives

Develop an automated solution to standardize and streamline data connections across various supplier platforms.

Solutions

Transform the data system with the following key features:

• Automated Data Transformation: Converts diverse supplier data into a standard format, enabling seamless, hands-free data exchange.
• Real-Time Synchronization: Keeps customer data current with supplier updates, allowing users to schedule syncs as needed.
• Integration Portal: Provides tools for efficient management, monitoring, and configuration of the integration process.

Implementation

The Transform Data System was developed using .NET 8 and Fluent UI, creating a robust and user-friendly interface for managing supplier integrations.

Benefits

• Efficient Integration: Handles various supplier platforms automatically, enabling seamless data exchange.
• Enhanced Process Monitoring: Users can easily track results, trace errors, manage integrations, and set notifications.
• Improved Data Quality: Automated transformation and validation ensure accurate and consistent data, reducing errors and enhancing overall quality.

Results

• The Transform Data System successfully addresses the challenges of integrating multiple supplier platforms in the hospitality industry.
• The system significantly improves efficiency, scalability, and data quality by automating data transformation, providing real-time synchronization, and offering a comprehensive integration portal.
• This solution enables customers to manage their diverse supplier network more effectively, reducing costs and streamlining operations.

Project 3: Supplier Onboarding System

Background

A company faced significant challenges in onboarding new suppliers, which required extensive coding for each integration. This process involved establishing connections to supplier platforms, ensuring data transmission, and mapping data to align with each supplier’s unique business logic.

Challenges

• Time-Consuming Onboarding: Coding for each supplier delayed the process and impacted operations.
• Management Complexity: Multiple codebases, complicated maintenance, and updates.
• Inflexibility: Code-based integrations required substantial work for any changes.
• Scalability Issues: Manual coding became a bottleneck as the number of suppliers increased.

Objectives

Develop a streamlined, efficient system for onboarding new suppliers without extensive coding requirements.

Solutions

No-code supplier onboarding system with the following key features:

• No-Code Integration: A portal with a drag-and-drop interface for configuring onboarding workflows.
• Modular Workflow: Independently configurable data connection, transmission, and mapping steps.
• User-Friendly Interface: Simplifies the onboarding process, reducing the technical expertise needed.

Implementation

The system was developed using .NET 8 and Fluent UI, creating a robust and intuitive platform for managing supplier integrations.

Benefits

• Visual Workflow Creation: Users can easily create and manage integration workflows, simplifying data processing between suppliers and customers.
• Enhanced Integration Efficiency: Streamlines the onboarding process, significantly reducing the time and resources required.
• Improved Scalability: Supports rapid onboarding of new suppliers without coding bottlenecks.
• Increased Flexibility: Allows quick adjustments to integration processes without extensive technical work.
• Reduced Technical Dependency: Minimizes the need for specialized coding skills in onboarding.

Results

• The No-Code Supplier Onboarding System successfully addresses the challenges of integrating new suppliers by providing a user-friendly, flexible, and scalable solution.
• By eliminating the need for extensive coding, the system dramatically improves efficiency, reduces onboarding time, and allows for easier management of supplier integrations.
• This solution enables the company to expand its supplier network more effectively, enhancing overall operational capabilities and adaptability in a dynamic business environment.

Project 4: Automated Price Updating System

Background

A company needed to maintain accurate and up-to-date product data, including special and discount prices, across multiple supplier websites. Manual updates were insufficient to keep pace with frequent price changes and promotions.

Challenges

• Low Update Frequency: Manual updates couldn’t match the pace of price and promotion changes.
• Data Collection Complexity: Existing systems struggled to gather data from multiple websites at high frequency efficiently.
• Data Accuracy: Ensuring collected data was accurate and synchronized with the customer’s database.
• Promotion Management: Quickly updating information on time-sensitive discounts.
• Data Format Diversity: Suppliers provide data in various formats, including text, images, and PDFs.

Objectives

Develop an automated system to crawl supplier websites and frequently update the customer’s database with current product and pricing information.

Solutions

Automated price updating system with key components as below:

• Web Crawling Algorithms: Developed to extract data from supplier websites automatically.
• Automated System: Built to run the crawling process regularly and update the customer’s database.
• Database Integration: Ensured accurate synchronization of collected and updated data.

Implementation

The system was developed using .NET 8 and Fluent UI, creating a robust and intuitive platform for managing supplier integrations.

Benefits

• Visual Workflow Creation: Users can easily create and manage integration workflows, simplifying data processing between suppliers and customers.
• Enhanced Integration Efficiency: Streamlines the onboarding process, significantly reducing the time and resources required.
• Improved Scalability: Supports rapid onboarding of new suppliers without coding bottlenecks.
• Increased Flexibility: Allows quick adjustments to integration processes without extensive technical work.
• Reduced Technical Dependency: Minimizes the need for specialized coding skills in onboarding.

Results

The Automated Price Updating System significantly improved the efficiency and accuracy of product data management. It enabled the company to:

• Maintain real-time pricing information across multiple suppliers
• Quickly adapt to market changes and promotional offers
• Reduce manual data entry errors and workload
• Enhance customer satisfaction through accurate and competitive pricing.